桃花社区视频 Dominion University places great importance on accurate and comprehensive invoice requirements to ensure smooth and efficient payment processes. Vendors are expected to adhere to specific guidelines when submitting invoices to 桃花社区视频's procurement department. By following these requirements, vendors can help facilitate prompt payment processing and maintain a strong business relationship with 桃花社区视频. Clear and detailed invoices that meet 桃花社区视频's specifications not only expedite the payment cycle but also contribute to the overall efficiency of the procurement workflow.
Elements of a Proper Invoice
Doing business with the University and want to be paid in a timely manner? Before payment can be processed, a "proper" invoice must be received by Accounts Payable. Each invoice presented by a vendor for payment must be clear, accurate and free from mathematical or quantity errors.
As a听minimum, each invoice must contain ALL of the following fields:
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Vendor Name
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Vendor "Remit To" Address
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Vendor Invoice Number
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Invoice Date
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桃花社区视频 Purchase Order Number
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桃花社区视频 Contact Name
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Payment Due Date
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Payment Terms and Discounts
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No Sales Tax for Tax-Exempt Goods/Services
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Description of Goods/Services Delivered (per the purchase order)
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Quantity Delivered by Line Item (per the purchase order)
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Cost Per Item and Extended Cost (should agree to the purchase order costs)
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Freight Charges (per the purchase order)
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Total Amount Due (should agree to the purchase order amount)
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Special Terms (or any additional information needed for accurate payment processing)
Defective Invoices
Invoices missing any required element will be deemed听defective听and will be returned without action to the vendor with a letter detailing what defect needs to be corrected.
- Invoices not delivered in accordance with agency instructions (included on the purchase order) are not considered to have been submitted in a timely manner and may result in payment delays.
- When a corrected invoice is received, a NEW due date will be calculated.
- Please remember to include the purchase order number on ALL invoices.
Submitting an Invoice
Invoices should NOT be sent to the department. Doing so may delay payment.